Title of Proposal
Common Management Gaps in the Life Cycle of Digitized Objects
Abstract
Presented from the perspective of someone responsible for creating the digital objects that will eventually be included in a digital preservation program, this poster session will identify common issues that make the management and preservation of digital objects more challenging. Digital preservation needs to be talked about within the digitization workflow, because it takes a lot of work to produce the best digital objects possible. We are often focused on the immediate use of the digital objects and less focused on their long-term use. Even with best practices in mind, there is often an immediate need (patron orders, for example) that takes precedence over the long-term need. The trick is to avoid putting the cart before the horse – that is, embarking on large-scale and on-demand digitization initiatives without first having the people, workflow, and management tools to curate the digital objects. My objective is to take the familiar life cycle diagram of digital objects and enhance it with common preservation-related gaps in the digitization workflow. Past and current experience will help identify problem areas and recommend changes at various life cycle stages. For example, file names assigned during the creation stage that are too long or complex – a solution would be choosing a convention that ensures the file names are only as long or complex as they need to be in order to be unique.
This poster presentation starts at 15:57 in the video with question and answers starting at 28:48 into the video for both poster sessions.
Type of Proposal
Poster Presentation
Proposal Category
Workflows, General, Workflows, General
Keywords
Digitization, Preservation, Management
Creative Commons License
This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 4.0 License.
Recommended Citation
Wehr, Jocelyn (2016). "Common Management Gaps in the Life Cycle of Digitized Objects," Central Plains Network for Digital Asset Management. https://newprairiepress.org/cpndam/2016/day1/3
Additional Files
JocelynWehrBio.pdf (91 kB)Bio
20161115Session6and7_255PM.mp4 (250261 kB)
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Included in
Archival Science Commons, Cataloging and Metadata Commons, Computer and Systems Architecture Commons, Data Storage Systems Commons, Digital Communications and Networking Commons, Management Information Systems Commons, Technology and Innovation Commons
Common Management Gaps in the Life Cycle of Digitized Objects
Presented from the perspective of someone responsible for creating the digital objects that will eventually be included in a digital preservation program, this poster session will identify common issues that make the management and preservation of digital objects more challenging. Digital preservation needs to be talked about within the digitization workflow, because it takes a lot of work to produce the best digital objects possible. We are often focused on the immediate use of the digital objects and less focused on their long-term use. Even with best practices in mind, there is often an immediate need (patron orders, for example) that takes precedence over the long-term need. The trick is to avoid putting the cart before the horse – that is, embarking on large-scale and on-demand digitization initiatives without first having the people, workflow, and management tools to curate the digital objects. My objective is to take the familiar life cycle diagram of digital objects and enhance it with common preservation-related gaps in the digitization workflow. Past and current experience will help identify problem areas and recommend changes at various life cycle stages. For example, file names assigned during the creation stage that are too long or complex – a solution would be choosing a convention that ensures the file names are only as long or complex as they need to be in order to be unique.
This poster presentation starts at 15:57 in the video with question and answers starting at 28:48 into the video for both poster sessions.
Learning Outcomes
Attendees will learn about common gaps in the life cycle of their digitized objects that make asset management more difficult to achieve and sustain.